Job Listings

Medical Office Assistant

Herrera Ortho

236 Westfield Avenue East, Roselle Park, NJ 07204

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 36 – 40 per week

Benefits: PTO

Summary:

We're looking for a dedicated Medical Scribe & Assistant who is fluent in both English and Spanish to provide vital support in our Orthopaedic practice. In this role, you'll assist the doctor with patient care & coordination, including scribing during office visits, preparing injections, and coordinating pre- and post-operative care. You’ll also play a key role in administrative tasks, such as maintaining patient records and scheduling surgeries. The ideal candidate is proactive, detail-oriented, tech-savvy, and comfortable working in a fast-paced, patient-centered environment. Occasional travel to our satellite office is required.

You Must Be:

• Engaging and genuinely interested in exceeding the expectations of patients and referral sources

• Friendly with an outgoing personality; a sincere desire to know patients & vendors by name

• Bilingual; must be able to effectively communicate (oral & written) in English & Spanish

• Comfortable working in an administrative heavy role

• Computer Savvy- able to use Microsoft & G Suite, have knowledge of scheduling software, and be able to efficiently update patient medical records

• Committed to providing a high level of customer service to our patients, vendors, and referral sources

• Trustworthy- promptly follow through on promises made to patients & referral sources, committed to completing job responsibilities without the need for “micromanaging”

• Flexible- being a small business often means having to take an “all hands-on deck” approach

Responsibilities:

• Ability to travel to satellite office a minimum of 2 days a month to cover Scribe & MA responsibilities

• Acting as the office liaison for the doctor, working directly with the doctor on medical related office and administrative needs

• Assisting the doctor with patient flow, managing injections, and post-operative appointments

• Prepping injections and keeping inventory of injection supplies

• Assisting the doctor with office notes by performing scribe duties during patient visits, and finalizing and proof-reading office notes

• Responsible for aiding patients with pre-operative clearance and obtaining medical clearance in a timely manner

• Assisting the Office Manager with scheduling surgeries and obtaining the necessary information for surgical bookings

• Assisting surgical patients with pre/post operative instructions and questions

• Organizing and auditing medical records/charts for preparation of narrative reports, creating outlined breakdowns of medical record files

• Creating draft narrative report templates based on relevant medical record files

• Promptly completing delegated tasks from the doctor and office manager

• Maintaining the operational workflow of the office by following the policies & procedures outlined in the Employee Handbook

• Protecting patients’ rights by maintaining confidentiality and following all HIPAA guidelines and protocols

Qualifications:

• High school diploma or equivalent (Required)

• Scribe: 1 year experience (Required)

• Medical office: 2 years experience (Required)

• English and Spanish (Required)

• Certified Medical Assistant certification (Preferred)

• Application Question: How many words per minute can you type?

APPLY HERE: https://www.indeed.com/viewjob?jk=35075209e9c9f304&